DOCUMENTATION ANALYST

Translation from Portuguese:

Employment Type: CLT (Permanent Employment Contract)

Working Hours

40 hours per week, preferably Monday to Friday, 9 AM to 6 PM, with a 1-hour lunch break.

Responsibilities

Loans and Comodates:

• Facilitate communication between donors, artists, collectors, curators, conservators, technicians, heritage authorities, and other stakeholders.
• Ensure loan and comodate processes align with national and international technical standards.
• Gather data and contribute to due diligence and risk analysis.
• Prepare necessary documentation for legal and ethical compliance.
• Organize systematic records using analog or digital tools.
• Process and record loans and long-term comodates according to strategic objectives and policies.

Work Licensing:

• Process licensing agreements for works under the collection’s custody.
• Facilitate negotiations on licensing terms.
• Prepare documentation to ensure legal and ethical compliance.
• Organize systematic records of rights management information.
• Assist other departments regarding the licensing status and authorized uses of works.

Transportation Logistics:

• Coordinate logistics for transporting works by communicating with carriers, customs brokers, insurers, and other stakeholders.
• Prepare and gather transportation documentation according to legal requirements.
• Organize systematic records of work transports.

Temporary Exhibitions and Collection Rotations:

• Assist in organizing temporary exhibitions or collection rotations.
• Facilitate communication between conservators, technicians, and producers.
• Organize and provide information about the works.
• Ensure compliance with institutional policies.
• Organize systematic records of exhibition information.

Incorporation of New Works:

• Process and record the incorporation of new works according to strategic objectives and policies.
• Facilitate communication between stakeholders.
• Ensure alignment with technical standards.
• Gather data and contribute to due diligence for legal and ethical compliance.
• Organize systematic records of work incorporations.

Work Insurance:

• Conduct market research for insurance evaluations.
• Review insurance coverage terms and conditions.
• Ensure the issuance of insurance certificates for works in transit, on display, and for third-party works.

Policies and Procedures:

• Contribute to the development and review of policies, plans, procedures, norms, and manuals for collection management.
• Suggest and promote improvements to collection management procedures.

Requirements

• Bachelor’s degree in Humanities, Applied Social Sciences, Visual Arts, Information Sciences, or Museology.
• Technical training, specialization, or master’s degree in Museology, Collection Management, Museological Documentation, or Museum Studies.
• 3-5 years of experience in museum collection management activities.
• Specific knowledge of collection management processes, including loans, insurance, rights management, acquisitions, transportation, exhibitions, and risk management.
• Specific knowledge of museological documentation and national/international guidelines and standards.
• Basic knowledge of copyright law and customs regulations.
• Basic technical knowledge of conservation of collections and materials and techniques used in artworks.
• Experience in executing complex workflows in a dynamic environment.
• Intermediate proficiency in Office Suite and Adobe.
• Familiarity with database/collection management software (In.Arte).
• Advanced English proficiency.

Compensation and Benefits

• Fixed salary (CLT).
• Bradesco health plan.
• Metlife dental plan.
• Meal and/or food voucher.
• Transportation voucher as needed.
• Culture voucher.
• Payroll-deductible loan (after 90 days of employment).
• SESC card.
• Annual individual MASP Friend card.
• ICOM (International Council of Museums) card: MASP card loan for travel use.

If you meet the requirements and are interested in the position, please fill out the application form by 01.07.2024. Thank you for your interest.